For Counselors

Regarding Gap Years

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Although the pandemic has certainly accelerated things, the number of students inquiring about and then pursuing gap years after high school graduation has gradually been increasing over the last decade or so, in my experience. That said, I have long been a proponent of gap years. In fact, a few years back, I changed my essential questions -- those questions I expect every student I work with to be able to answer -- to be as follows:

  1. Why are you going to college?

  2. Why are you choosing to apply to the colleges on your list? (Eventually, with their final list, why are you applying to each school on your list?)

  3. Why do you need to go to university next year (if not already pursuing a gap year)?

This final question is, of course, particularly germane to gap years. Frankly, some students have good reasons to head to university right away, but most do not. (This is not to say that they are not ready to go to university! Instead, it is more that most students don’t spend a great deal of time, in my experience, reflecting on why they feel compelled to head to college right away.) Additionally, there is something powerful in terms of motivation when a student has a clear reason in mind at the outset. I think it is therefore important to try to get all students to engage in thought about the gap year. 

That said, there are a lot of myths and misconceptions out there about gap years. In recently speaking with a colleague involved in the college admissions process in the US, I gleaned one interesting perspective on the situation for students who are undecided and their consideration of gap years. Essentially, what he shared with me was that 20 years ago, when a student was genuinely undecided, it was common practice to encourage students toward liberal arts colleges where they might develop a host of competencies in support of any one of a variety of career opportunities. (Of course, there were other tactics, but this colleague asserted that this was a very common one, for him at least.) However, things were different when costs were so much cheaper. In essence, he argued, a family could justify paying $20K per year for college even if the student were undecided, but now when those same schools are in the neighborhood of $80K per year, parents and students alike are more inclined to take a year to explore their options. Parents, in particular, are far more cost conscious and often want their child to have more direction. On the surface, this makes some sense: wait a year and try to get a better plan together.

However, I see the need to offer a few words of caution to this lens as well as to dispel some of the other myths here:

  • In regards to the college application process (at least in the US), a gap year is not fully reflected in the application: students taking a gap year still qualify as first-year applicants and are still beholden to the same application process, including the same timeline. As such, if a student hopes to use the year to explore possible majors, they really only have an additional summer and likely a few months in the autumn before applications are due. It is possible to make good use of this time, but it needs to be approached strategically.

  • A gap year is not recommended for students who didn’t “do well” in the college admissions process. It works best when done deliberately, in my opinion, and not when used as a last resort because things didn’t work out. 

  • Relatedly, a gap year is not a way to get into “better” colleges, which is a question I face each year when typically parents are disappointed in their child’s results. The transcript, arguably the most important piece of the application, is locked in after graduation. The student could take new tests (SAT, ACT), but universities will see when they took the tests. And, similar to the previous point, there is not a huge runway for a transformative experience. Typically, in my experience, the gap year allows students to find better fits, not more selective acceptances.

  • A gap year does not mean that a student enrolls in a program. The term “gap year” does not connote anything other than a year off between high school and university. How it is spent is up to the imagination. That said, the common fodder for this year includes, but is not limited to: travel, jobs, internships, community service, independent study, and foreign language immersion. None of this necessitates paying for a program. While I have seen students take advantage of programs such as Where There Be Dragons, Outward Bound, and Rustic Pathways or the like for more glamorous experiences, I have more often seen students cobble together thoughtful and meaningful series of internships or jobs or service. Additionally, I’ve seen highly successful gap years spent on particular projects or duties: finishing an art portfolio, learning an instrument, writing a book, etc. The key point is the intentionality! 

Here are some other resources most of which I borrow from Julia Rogers at EnRoute Consulting for families looking for high-quality gap year information:

Be thoughtful about considering a gap year! It can make a huge difference!

Let us know if you have any additional resources or ideas! We would love to share them!

College Counseling Cheatsheet: May 2021

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May is almost here! There is a lot of work left to do on a relatively short runway, so hopefully this cheatsheet will help things along some!

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the May 2021 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

Verb Mood in Student Essays

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As a trained English teacher who has continued to keep a foot in the classroom throughout my career, I’ve long struggled with verb forms in student essays. In particular, when providing guidance to students on supplemental essays -- especially those of the “why us?” variety that so many universities request -- there seem to be two major schools of thought: first, there are those who employ the future tense (indicative mood), and, second, there are those who use the subjunctive mood. 

Consider the following sentence from a recent essay I reviewed with a student. She presented it as such:

Studying under a world class faculty will give me the opportunity to engage with the leading minds in the field. 

This sentence is one that employs the future tense, indicative mood whereas it would seem that it should employ the subjunctive mood because it is considering the hypothetical situation of his being admitted and enrolling at this university. In that case then, it could be argued that the sentence should be:

Studying under a world class faculty would give me the opportunity to engage with the leading minds in the field. 

Of course, I would love for all of my students to know when and how to apply the appropriate grammatical structures, but I wonder whether some of these choices students are making in these regards have to do with more intentional or responsive considerations. 

It might be argued that the indicative mood sounds more confident, almost as if it is inevitable that they will be admitted, which is what my student argued, so is this a potential tactic of argumentation or style rather than merely grammatical accuracy? While not technically correct as students write about futures in which they enroll at a particular university (a hypothetical), employing the indicative mood could convey a greater sense of confidence to an envisioned admissions reader. For example, the sentence opener “When I enroll at Bowdoin, I will…” (future) could be seen to reflect a greater amount of faith that this future will happen than the more grammatically appropriate, “If I were to enroll at Bowdoin, I would…” 

Additionally, in line with one criticism of some admissions writing, it also might be considered that word count could help make this decision? The subjunctive can often contain more words. 

In any case, deep, grammatical thoughts on a Thursday!

College Counseling Cheatsheet: April 2021

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Be sure to download the April Cheatsheet! There is a lot going on this month, so we hope these pointers help you out some.

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the April 2021 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

The LID of Extracurriculars

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A couple weeks back, I shared some thoughts on passion and a model for how it might be seen to factor into healthy development (as well as the university search process) that initiated quite a few conversations with various folks. To build on that, I wanted to share an additional point on extracurricular activities. In a follow up conversation about the passion post, a colleague reminded me of a handy tool for evaluating extracurricular involvement that came from some training as an outside reader for UCLA. Their perspective is to look at three attributes of extracurricular involvement: leadership, initiative, and dedication. Of course, from the university perspective, this lens is used to evaluate the choices a student makes in regards to how he/she spends time outside of school, but from the perspective of an individual student, this is a good way to think about the significance of the commitment. 

First, leadership. Are there ways in which you serve as a leader? This can be in terms of title or influence. Perhaps the leadership you have shown has been over particular components or areas of the extracurricular. So much of this one is the way in which you interact with others surrounding your extracurricular involvement. Being able to articulate this is the important piece!

Second, initiative. How have you taken it upon yourself to pursue this extracurricular? What efforts or lengths have you gone to in order to engage with this? For example, if your school does not offer computer science, what have you done to try it? 

Third, dedication. What has your commitment over the years looked like here? Lots of people bemoan their piano lessons, but not too many talented pianists will! Dedication is a function of consistency over time. 

In examining your current extracurriculars, how might you articulate the choices you have made? And, of course, take some time to consider the argument for finding a passion (or trying to find one)!

What Can Lamplighter Do For You?

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Over recent weeks, I have received a number of questions from folks about the services that Lamplighter Consulting can provide. With a focus broadly on educational consulting and some particular focal points on systems thinking, university application processes, and leadership/mentorship, there is much to share. Of course, the website does share some general information, but this tends to be broad and vague information, not to mention anonymous, given the requests of the clients. As such, I wanted to run through a handful of recent projects to share some ideas of the ways Lamplighter Consulting might be helpful to you.

  • Coaching sessions with college counselors. I have arrangements for periodic, individual check-ins with a handful of counselors. These individuals have sought these sessions for a variety of reasons. Additionally, these individuals are experienced directors, new directors, counselors making the transition from social-emotional counseling to college/university counseling, and counselors new to the profession. These discussions range, as you might imagine, from the day-to-day minutiae of the work to emerging trends and best practices. Finally, these conversations are a mix of informational and mentorship, from discussions about germane topics to support sessions facing the emotional and psychological rigors and demands of the work.

  • Meeting with Boards. I have spent time working with trustees and boards and members thereof about trends and concerns within the university admission world. As one colleague humorously represented it recently, I have served as an “expert witness” in the constant interrogation of the complex and ever-changing university admission landscape. In these cases, the boards sought to gain additional perspective on the admissions world. (In one case, I served as part of a two-person panel during a trustee meeting alongside a university admissions director.)

  • Advising Heads of School. On several occasions, I have met with heads of school for specific conversations about, typically, specific elements of the college counseling or university admissions process. For example, some of these conversations focused around the process for hiring, ways to evaluate college counseling programs and college counselors, and trends in the industry.

  • Supporting Counseling or College Counseling Audits. Given my focus on systems thinking, I have been engaged in two capacities related to formal audits of programs: one, I have been asked to provide an independent audit of a comprehensive counseling program with concrete strategies and recommendations; and, two, I have engaged in many discussions in the aftermath of having received an audit from another organization, working to design and to implement responses to the recommendations. Of course, some of the conversations with counselors often revolve around audits as well.

  • Consulting with agencies and firms. A variety of different organizations have engaged seeking perspectives on establishing college counseling programming. These have run the gamut of student-focused non-profits to athletics-oriented groups to tech companies, typically examining how best to serve students or how best to enable other adults to support students. 

  • Supporting students and families through the college process. Of course, Lamplighter Consulting was formed with the intention of supporting students with independent consulting services; however, as things have emerged, as the above suggests, the bulk of the work has shifted from students to adults, but the commitment to working with students remains at the heart of the work we do, and we do support students and families directly. 

  • Engaging in the Discussion. In addition to these interactions with individuals and organizations, Lamplighter also engages in discussions and trends within the world of education. One way is through the routine sharing of current news through the Lamplighter Facebook page, and another is the monthly College Counseling cheatsheet

If any of these services -- or others that you might have -- sound interesting, I strongly encourage you to reach out for a conversation. Please be in touch if you have any ideas for how Lamplighter Consulting might be helpful to you or your school!

College Counseling Cheatsheet: March 2021

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It is halfway through February already, which means it is time for the March Cheatsheet!

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the March 2021 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

Passion

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Passion. I have been up and down and around and around this discussion with colleagues, students, parents, and others for over two decades now. While some out there abhor the use of the word “passion” when talking to high school students, I see it as an instrumental component of a particularly helpful model for seeing the purpose of the high school years. I hope to explain this in the following post. 

To start off with, I think that “passion” gets a bad name, at least in part, through the university application process. On one hand, there are universities that ask students to expound upon their passions in essays and the like, the implication being that each student should have one, and, more problematically, suggesting that there is something wrong with them if they do not. On the other, students sometimes articulate their current interests as “passions” so as to try to convince admissions officers (or themselves) that they are a good fit for a particular field of study because they already are possessed of a passion for the topic, no matter how advanced, removed from the life of a high school student, or esoteric it might be. I concede that it bothers me just as much when I read an essay prompt put out for an application that assumes passion is the norm for high school students as it does when I read a student essay about some student’s lifelong “passion” to study some arcane or specialized subject that reflects more insecurity than confidence or commitment to the subject. These are admittedly challenging facets of this concept. 

Of course my experience may differ from the broader perspective, but my twenty-plus years of working with students on their post-graduation plans has left me suspicious of the contention of passions being typical of high school students. Consequently, I have explored this idea over the past 10 years or so at three different schools, on three different continents. At each high school where I have worked, I have engaged students with an annual survey, one question of which inquired about this concept of passion. The survey is always conducted at the conclusion of the university application process, ostensibly therefore minimizing some of the posturing that students sometimes pursue. When asked if they have a passion as they graduate high school, roughly 90% of the students I have worked with have shared that they do not! Annually these numbers fluctuate some, but in this span, the highest percentage of seniors who claim to have a passion has been 14% with the lowest being 8%, typically landing around 10%. These samples have been collected from a boarding school in Ohio (USA), a day school in Taiwan, and a day school in Senegal, and there is little deviation from these findings despite the tremendous variance in schools and student population. Furthermore, to me, it feels about right! 

Let me just add that when examining those students who claim to have a passion, the numbers are disproportionately reflective of areas that the students have been able to engage with through their studies and extracurricularly. (I make this statement in counterpoint to those various, occasional claims of student passion in esoteric, specialized fields with which the student has had no opportunity for formal or informal exploration.)  In particular, students intending to major in the arts (fine arts, photography, dance, theater, film) are disproportionately represented. Beyond that, as a colleague who has examined these results with me has cited, the other main category of passions reflected are pure/core subjects, including math, science, literature (as opposed to their more specialized cousins, which we might assume would appear, of engineering, computer science, physics, medicine, journalism, etc). This speaks to a common point of concern of a student claiming to be passionate about a subject that he or she has never actually studied -- and cannot typically study -- in high school. It begs the question of how they might know and leads us back to that point of wondering what pressures we (or our culture/society) puts on our kids to feel that they need to have a passion in order to engage with this university search process. 

What is passion? 

In engaging in discussion with a colleague about this, it was asserted that perhaps some confusion for students comes from their misunderstanding what passion actually is. This certainly may be the case. For our purposes, we define passion simply as a “monopolizing pursuit.” The key to understanding this term is to realize that this definition is incredibly subjective and individualized. Put differently, what passion means for me might look different to you. Generally speaking, though, passions are activities or concepts that we are drawn to and are motivated to pursue. Often people talk about the experience of pursuing their passion, which is a “flow” state where they lose track of time. Still, though, this is a nebulous concept, especially with high school students, and passion looks different to different individuals.

The reality is that very few students actually have or find a passion. In fact, I know plenty of adults who do not have a passion either. Although the purpose of this piece is the plight of high school students, these realities lead many out there to demonize the word “passion” and the pursuit thereof. However, one point that I think this group overlooks is a secondary point: passions can be cultivated. For every kid I know who fell in love with something the first time they encountered it, I know someone (often adults) who came by his or her passion through constant return to something interesting; over time, these interests developed into expertise, greater interest, and, yes, even passion. 

Pursuit of Passion Model

All of this leads inevitably to the model that I have found to be helpful in guiding high school students. Much to the chagrin of some opponents of passion out there, I do recommend that students pursue their passion. However, in my way of thinking, this proposes two different paths.

Path #1: You have a passion. If you have a passion, then you need to do that thing. Find ways to continue to do it, not at the expense of other components of a healthy life (e.g. exercise, sleep, school, friends, and continued exploration, etc) but in your free time. Find new and novel ways to engage it. Use your free time and summers and vacations. Talk to people about your passion. Find your people! Find ways to read about your passion. You don’t need to spend a ton of money to do this well; stay within your means and be creative in how you pursue your passion. Continue on this way and one of two things will happen: one, your passion will continue to grow and sustain you, or, two, you realize that this thing is not your passion. In this latter case, you should then revert to…

Path #2: You don’t have a passion. If you don’t have a passion, then you need to actively search for one. This involves some exploration and some commitment. In regards to exploration, you need to try new things. Join clubs, sports teams, activities, etc. Try new classes. Consume a variety of different media, including books, articles, movies, YouTube videos, websites, etc. Keep looking to find things that pique your interest. And in regards to commitment, keep on doing some things that you find interesting but that you wouldn’t necessarily call your passion. Keep developing competence and even expertise in these areas. By combining exploration and commitment, one of two things can happen: one, you find a passion (in which case, see Path #1), or, two, you keep searching and growing.

So, in this model, students are encouraged to pursue their passion OR to find their passion. The difference may be semantic, but this has been well-received by students and parents alike. It has been helpful to collect the data about who actually finds their passion in order to share and to remind everyone that this is all a part of the growth process. In particular, I think that it helps students to stick with some things they enjoy. Furthermore, asking additional questions about, for example, which pathways they have explored (#1 and/or #2 above) as well as some overall feedback about how the student feels this model has helped them grow, have proven to be particularly helpful.

What does this look like in the application?

I hesitate to share this out of fear that it might be misconstrued and mis-applied, but the reality is that this model does assist with the university application process. To be clear, though, it helps because it facilitates good, healthy, appropriate human growth first and foremost, regardless of which “path” a student finds him or herself upon. One additional benefit is that this model allows students to see and then articulate their own journey in a thoughtful and deliberate way that makes a lot of sense to admissions offices. For example, in many cases, a student on Path #1 with a passion -- who has had this passion for some stretch of time -- will naturally reflect this passion in the application process: through the resume, activities, coursework, and often awards or recognition. This type of applicant is commonly seen as being “pointy.” On the other hand, students who have genuinely engaged with Path #2 and who have searched for a passion will similarly reflect their trajectory on their applications by sharing the many ways in which they have explored the world around them. This type of applicant is commonly called “well-rounded.” 

Truthfully, both types of applicants -- pointy and well-rounded -- are valued in the admissions process. While I must admit that not all universities are the same in how they read candidates, it is my professional experience that there are only a handful of institutions that are really looking for pointy students with passions instead of well-rounded students without passions. In the end, this pathway ought to be seen as a criteria for a university search: if you have a passion, then you should be prioritizing how you can continue to pursue that passion in college; if you don’t have a passion, then you should not be looking at institutions that champion pointy applicants and instead you should be looking for places that can help to continue your search. 

In the end, while discussing this model with a handful of university admissions officers, I was left with a couple takeaways with which I want to conclude. First, the point of the model is not to find a passion but to encourage individual growth and exploration of the world. With the exception of some majors at some institutions that have a limit on the number of seats in the program, universities are not necessarily looking for a particular passion when they find it in a student; they are aware that these things may change. Instead, though, they value pointy applicants for the fact they reflect the capacity for passion, that a student knows how to capitalize on their strengths and attributes. According to at least a handful of college reps, this is important. Second, though, my colleagues from universities have shared that they appreciate this model because it helps to steer students away from a particular archetype: the student who has never experienced the world around them. Particularly in competitive applicant pools, there are plenty of students with good grades but without a developed sense of self. It might be the thing I appreciate most about this model: while none of us can ever have a fully developed sense of self, we can always learn more about ourselves, the world around us, and our place in it, and this model assists us with this. 

Standardized Testing Recommendations in a Changing Landscape

I am routinely asked by students, parents, teachers, and administrators how to make sense of standardized testing. The world is changing around us, and the pandemic has cast a shadow of doubt over the enterprise of testing. With so many institutions having moved to a test optional evaluation model and with the announcement this week from College Board about their doing away with SAT Subject Tests, the landscape certainly has changed, and so I hoped to provide some clarity in regards to the advice I am providing at present.

Keep in mind that my priorities in shaping these recommendations include: 1. minimizing the number of sittings, while 2. maximizing the potential for high scores and 3. keeping as many options open as possible. Ultimately, each student needs to determine a standardized testing plan as part of their college search process, ideally in consultation with a counselor or advisor who can help craft a plan that works best for the individual.

Although previous recommendations (and those from elsewhere) continue to endorse a recommendation that students test when it is ideal based on their prep and coursework even if they do not know definitively if they will need testing, I am encouraging a bit more work in advance. For example, it has been often recommended that students sit for their first SAT and ACT in close proximity to each other without test prep in the sophomore (grade 10) year to verify which test is better to focus energies upon, with so many institutions now on a test optional policy, I recommend that students do a bit more work on their college list. Put some time in, hash out a list, even if it is large (20-30 long), and take a look at what those schools are requiring in regards to testing. Based on recent work with several students, to do this work for a list of 30 schools takes less than an hour and is a small price to pay for the clarity that it can provide. Of course, just because your schools do not require testing does not mean you automatically should not test, but it gives you more information to work with. And, it should be gauged how likely the student is to modify their list of schools, of course. In the end, though, this research should result in more students choosing not to test and instead to focus their efforts on far more effective uses of time, including their academic work and hobbies.

If you choose to pursue testing, consider the following points:

  • SAT & ACT. We recommend that students take the SAT and ACT in the junior year, without test prep, to determine which of the two tests is the best fit and to get a baseline score. Previously, we have recommended students to sit for the SAT/ACT only if they know they will apply to college or university in the United States or think that they might, but it is increasingly the case that the SAT/ACT can provide an alternative pathway to admission to non-US universities. Ultimately, we recommend that all students sit for the SAT/ACT during the junior year. (Also, it is helpful for students to have taken the SAT/ACT in the fall of the junior year to inform the beginning of their process second semester.) Additionally, if you can find a way to sit for legitimate mock tests, then it is entirely possible to avoid sitting for the actual tests: explore this option with your counselor and local prep agencies (but keep in mind that fee-charging agencies may have a vested interest in encouraging students toward one test or the other).

  • SAT Subject Tests. Given that the College Board has announced the phasing out of the Subject Tests, we do not recommend sitting for these tests. For international students, there still may be a lag of adoption of this policy by some universities, but still we recommend waiting to see if the test is required before sitting, and we do not recommend that students take these tests just to see how they do.

  • SAT Score Choice. Score Choice is a system through the College Board where students can choose to send only their best scores instead of allowing an institution to which they are applying to see all of their scores. Please read this additional piece on Score Choice.

  • TOEFL, Duolingo, or IELTS. We recommend that students take these tests only if their applications require them and as late as possible or if they have not been in an English-speaking high school for all four years (grades 9-12) of high school or if they have received ELL/ESL support during high school.

  • Test Prep. We recommend that all students prepare ("prep") for all standardized testing. There are many types of test prep before you should feel compelled to pay someone to tutor or provide test prep. Talk to your counselor before you spend money!

Additionally, we recommend that students put together a plan! Every student's plans are motivated by different factors and considerations, so be sure not to do too much comparing with others and instead focus on having good reasons for your decisions.

Of course, as the landscape continues to shift, so too will these recommendations. Stay tuned!

College Counseling Cheatsheet: February 2021

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It is hard to believe that January is almost behind us! That said, please enjoy the February Cheatsheet!

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the February 2021 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

College Counseling Cheatsheet: January 2021

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Happy New Year! We hope the new year is filled with more positives than 2020 brought us! And we hope that the College Counseling Cheatsheet might help you with that!

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the January 2021 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!


Counselor Brag Sheet

As we work with students on the college/university application process, many of us in the counseling sector ask students to complete a worksheet or questionnaire of some sort that gets them to dig at their past and their experiences as a way to see their future. This worksheet is often called “the brag sheet,” reflecting the desire to get students to identify those parts of their attributes, experiences, ambitions, attitude, etc that can help to inform the concept of “fit” with a university and certainly that the student will want to highlight in the application. For me, the experience with this activity is often the most formative component of the process, getting students to reflect and to see where they are at the moment, among other things, as being in flux, growing, and developing toward something bigger and greater. There is a trajectory to be found and examined and evaluated. 

In light of this, some of the recent work I have been doing has led me to realize that there is no reason why this potentially transformative experience should be limited just to our students! In fact, what I’ve recently been reflecting on is that some of the questions we ask of our students are precisely the questions that we as counseling professionals should be asking ourselves.

As such, here are an assortment of questions that might be helpful!

  • What sorts of students are particularly well-suited to receive your counseling programming? Are there any attributes that particularly align with what you offer students? Do you know why this is the case?

  • For what sorts of students does your programming miss the mark? Why? And what could you do to access more students?

  • What do you see to be your strengths as a counselor? When are you at your very best? (I’ve often spoken of this as your “base case,” those specific, concrete situations when you are at your very best as a counselor. Is it one-on-one with a student working on identifying a list of universities to research? Is it presenting to parents? Is it writing letters of recommendation?) How can you capitalize on your strengths more often in your day-to-day? 

  • What are the areas of your counseling practice where you could stand to grow and learn the most? Is it content? Is it a skillset? Is it a category of student or situation? What plans or commitments can you put in place to grow in this area? 

  • What are the strengths of your school? What sorts of students are particularly well-served by it? How about the opposite: for what sorts of students is your school not ideally suited? Are there things that you can push or advocate for in order to be more inclusive as an institution?

  • What are your university biases as a counselor? Do you naturally envision or recommend certain institutions or types of places to students? How can you combat your bias?

  • Can you identify trusted professionals in your field from whom you can solicit ideas and feedback about your programming? Think about specific individuals and not crowdsourcing or hivemind opportunities like listservs or Facebook groups. To whom can you solicit professional feedback about what you do? 

College Counselor Cheatsheet: December 2020

It has been a crazy autumn here at my end, and I have heard of things being much more unstable and unsettled elsewhere. I sincerely hope that you can find some time to rest and relax over whatever sort of holiday break you have left. For now, I hope that this month’s cheatsheet can help you out some!

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the December 2020 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

A Helpful Review Process?

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Several conversations as of late have circled around the idea of annual reviews, and, as such, I wanted to share a particular annual review system that I have used for many years and that I have found to be invaluable. In some places where I have worked, there was an expectation that every member of the department would receive an annual review. Some of those places provided some structure, and others did not. Additionally, there are certainly places that did not provide an expectation for an annual review. Regardless of the school context and expectations, I have found this particular system to work exceptionally well. 

This system of review, whether formal or informal, has been helpful in several capacities within schools. For example, there seems to be resonance within areas that do not have easily identified metrics of “success” and in areas where those metrics are not readily agreed upon. For this example, I will use college counseling, which often falls into one of these two categories, but I have seen variations of this model successfully used within other areas, including advancement, administration, admissions, as well as with classroom teachers. 

The quick summary is for the process to solicit annual goals from each team member at the outset of the year, to provide routine nudges and reminders to keep the goals at the forefront of the work, and then to provide the opportunity for reflection on the growth as a result of pursuing these goals. The process can be modified in many ways to suit the local context and culture, but the overall outcomes provide many advantages. 

The annual process can be broken down into three stages: the identification of goals, the pursuit of goals, and reflection. Within each section, though there are a host of opportunities for refinement and modification based upon office or school culture and context. 

Within the college counseling domain, I found that beginning the school year by having team members come to opening meetings with some well-developed ideas for annual goals worked well; we would try to concretize them early in the school year. Then we would routinely revisit the goals throughout the year to track progress and seek refinement or modification. Finally, at the end of the year, the final annual review was based on the process and success of pursuing these annual goals as well as providing some direction for goals for the following year. The cyclical nature of the process works well with educational enterprises that are dependent upon a similar annual cycle. 

Here are some thoughts and suggestions for considering how to construct a review process that works for you!

Identification of Goals

  • Timing. It makes good sense to get goals out on the table and identified as early in the year as possible. 

  • SMART. There are many articles and resources out there on SMART goals, but, for this process, ensuring that all goals are specific, measurable, attainable, relevant, and time-bound makes for the process to take on greater effectiveness.

  • Collaborate & Guide. I found that it was helpful to solicit each team member’s input on his or her goals as it provides for greater buy-in and perspective. Most beneficial was to facilitate the reflective process for the team by asking them to come to the opening of the school year with their own 3-5 goals. Then, during a one-on-one meeting early in the year, we would discuss their goals, providing some critical, constructive feedback before establishing their final goals. In this way, if there were a particular area or two of direction that I, as supervisor, might want to interject, these conversations were ideal for seeking to guide them toward effective SMART goals to address my aspirations for them. 

  • Sharing. One additional measure that was often helpful was for team members to share out some or all of their goals with the rest of the team. In this way, the messaging was clear that we are all responsible for helping each other with our goals. It creates dialogue and ways to assist and collaborate. I fondly recall one particular year when learning about financial aid for international students was a goal of mine; in sharing this outwardly, I was pleasantly surprised by the number of emails from my team sharing articles, resources, webinars, conferences, etc as they encountered them. It expanded my reach dramatically and significantly improved my commitment to and pursuit of this goal. That said, some goals are not necessarily helpful to share! As such, I have found it helpful to require that everyone share at least one goal, which helps to guide the construction of them.

Pursuit of Goals

  • Schedule Review Meetings. Given how busy everyone can get, it might make sense to sit down at the beginning of the year and schedule meetings to review goals with each team member throughout the whole year. This way they are on the calendar!

  • Regular Standing Meetings. One element that seemed to heighten the effectiveness of the goals amongst the entire team was the idea of regularly discussing pursuit of goals at regular meetings. In one context, during a weekly check-in meeting, we would go around and only share our progress in pursuit of our annual goals. This heightened others’ awareness of and therefore support of each of our goals. 

  • Mid-Cycle Review & Reflection. In one school context, we were required to provide a mid-year review update, and this proved to be a helpful additional step in the process. What we did was to have each team member reflect on their progress toward each of their goals with a short narrative reflection, highlighting how they might adjust their efforts moving forward. We also asked individuals to assess whether their goals were still relevant; for example, due to some internal shifts, one colleague’s goal one year was rendered irrelevant. Additionally, we would also ask each team member to evaluate each goal as completed, in progress, or needs attention. Finally, in one particular context, team members were given a questionnaire to guide their reflection, something that might work elsewhere.

Reflection

  • Process Reflection. One helpful component of the reflection asked of team members is to ask them to look back on their process and to articulate what worked well and what did not, ultimately for their own benefit. 

  • Outcome Reflection. Similarly, differentiating process from outcome has proven helpful. Asking team members here to look at where they are now in relation to what they had hoped for can help move things along. 

  • Looking Forward. Asking team members to look at what they will do with the result of these goals is a helpful part of the process. 

  • Supervisor Letter. I found that writing a letter of summary at the end of the year -- even when not required by the institution -- frames the review process well. In this letter, I found that responding to the team member’s reflections on their process, outcome, and forward thrust provided a wonderful structure. I also would take the time to suggest some areas for summer reflection in pursuit of new goals for the following year. 

  • Summer Reading. In the traditional school model, I enjoyed making a summer reading suggestion building on one of their goals. This also helped typically to shape the team member’s goals for the following year. 

In the end, this is merely a model. And, as it has been said, “all models are wrong, but some are useful.” In this way, in having had many conversations with different school leaders about review processes, often unofficial review processes independent of the formal or required HR-directed review processes, I have found that this model can be modified to meet many needs. I hope you can find some utility in it!

College Counselor Cheatsheet: November 2020

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November is upon us! It is hard to imagine how differently things felt last year in a pre-COVID world! Still, here we are! The kids are plugging away, and I have been finding some comfort in a familiar routine amidst all of the newness and craziness. That said, maybe this post can help. Please take a look at the monthly Cheatsheet below!

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the November 2020 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

College Counselor Cheatsheet: October 2020

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There has been amazing time compression in COVID times. I felt that September began barely a few days ago, but, alas, it is gone! We are into October and fully into application season. Hopefully you will find the Cheatsheet to be helpful as you navigate all of the new challenges with this school year. I wish you well regardless!

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the October 2020 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

Communication in COVID: 3 Email Templates

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There seems to be evolving a “pre-COVID” and a “post-COVID” lens through which to see so many things in our world. A case in point for me is email. Back in the pre-COVID days, I wrote a post on how to write an email. Targeted mostly for students who have not cultivated a thorough understanding of email etiquette (though some adults would benefit), the post got some traction. While I would not dispute any of the points there, the post-COVID perspective within me wants to simplify. With our lives having turned so pervasively online over the last six months, reading a lengthy email or interfacing with my work world exclusively through the medium of email is painful. I received 206 emails yesterday, for example, and most of them were needing a meeting or a lengthy response better delivered in person (or through Zoom).

As such, I think that there may be a better way around this most of the time. I don’t know that we’ll ever get away from all emails containing lengthy bits of information (not just considering newsletters), but I think we would all benefit from focusing on the primary principle in emails being that messages are succinct and scannable. 

After reflecting on a week’s worth of emails (and not just yesterday’s overwhelm), here are three primary email templates that I think we all should focus on (especially students within their communications):

  1. Let’s schedule a meeting because the information I am giving you or need from you will take more than 2 minutes to explain and/or understand. Also, here is how to schedule a meeting with me (e.g. Calendly), and here is a specific date, time, and location where we both look to be free.

  2. Here is the information you need or requested, or here is something that I am requesting; in either case, I think that what I am requesting will take less than two minutes to provide through email (so I am not requesting a meeting).

  3. Thanks/appreciation. 

I am told that I’m “old school” in that I prefer emails to have greetings and closings as well as proper punctuation, capitalization, and spelling, but even if they don’t contain these things, the efficiency of the above notes would help a lot. 

Pretty straightforward! I’d love to hear others’ thoughts! 

College Counseling Cheatsheet: September 2020

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Most of us are heading back to school this month, if we have not done so already. It is an interesting time, for sure, and we all must be prepared for some unexpected challenges. The Cheatsheet has been edited to reflect some ideas in response to this.

The intention of the College Counseling Cheatsheet is to provide counselors with a 30-minute (or less) activity each weekday that a college counselor might do today to improve their counseling practice. Furthermore, the monthly calendar is designed to be uploaded as a CSV file into your Google (or other) calendar so you can get reminders and even move the event to whenever you want within your busy schedule.

Here is the September 2020 Cheatsheet! Try it out, and give me some feedback! Did I miss anything? Do you have any good ideas to share? Any thoughts? See the bottom of the August 2020 Cheatsheet for instructions on how to download and use the Cheatsheet!

Ten-Day "Inner Values" Exercise

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I encountered this exercise recently in a book called Words Can Change Your Brain by Andrew Newberg and Mark Waldman. They call it the “Ten-Day Experiment,” and I recently applied it in working with a student who was expressing concern about a lack of self-knowledge: she did not know what major she wanted, what she liked in schools, what courses she wanted to take as a senior, and so on. The anxiety here was compounding. So we tried the following, adopted from the Newberg & Waldman book: for ten days, I asked her to wake up and, before getting going with her day (checking email, social media, having breakfast, etc), to sit in quiet contemplation. After relaxing her body, she was to ask herself one question: What is my deepest, innermost value? She was to journal about this, jotting down notes and ideas as she explored this question every morning for ten days. Then, on the eleventh — and Newberg and Waldman have a slightly different set of questions — she was to reflect on this with a metacognitive air: What did she think of this exercise? What did she actually do when putting this time in? Did she find herself thinking about the exercise later in the day? How did she understand and identify the word “value”? What did she learn about herself?

In the end, the student reported feeling calmer and emerged with a slightly greater sense of self. She shared that her deepest value was caring for others. Beginning here, we were able to discuss how this has manifested itself in her life, the ways in which she has shown it and the effect of its absence. Additionally, it led us into interesting conversations about what sorts of enterprises (not specifically careers) that she might want to involve herself with throughout her life to access this value more effectively. The exercise was successful in my perception because it provided her with some sense of agency and control. It also led her to a greater sense of self-awareness.

Something to try with the right student!

3 Essential Resources for the Savvy Applicant

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With great thanks to our friends Jennie Kent and Jeff Levy at Big J Consulting, I wanted to share the annual work that they produce and then generously publicly share on a handful of critical points of consideration for students, international or domestic, applying to US colleges and universities, with or without financial aid:

Regardless of your category, I’m sure you can find some interesting data here. Take a look! And thanks, Jennie and Jeff!